Contact us

Maintenance master data for EAM · SAP PM, IBM Maximo

Equipment master data and asset registers for EAM

We build the equipment master data your maintenance system runs on: the asset hierarchy, equipment data sheets, criticality and FMEA, maintenance task lists and clean spare parts data, ready for SAP PM, IBM Maximo and other EAM systems.

  • Asset hierarchy and unique IDs
  • Equipment data sheets
  • Criticality, FMEA and RCM
  • Integration with SAP PM and IBM Maximo
Discuss your equipment data What we do

Example: 7-level equipment hierarchy

  1. 1Business unitGR
  2. 2SiteGR-1000
  3. 3AreaGR-1100
  4. 4Main or auxiliary equipmentGR-1120
  5. 5EquipmentGR-1120-AFE-001
  6. 6AssemblyGR-1120-AFE-001-DVS
  7. 7Spare parts1914632
Illustration. The number of levels is agreed at the assessment stage.

What we do

Equipment master data for maintenance and EAM

Good master data is the foundation of an EAM system. It lets maintenance move from reactive repairs to planned and predictive work.

  • Equipment hierarchy

    One equipment register with a logical structure, for example plant, area, line, pump, motor.

    • Hierarchical asset structure
    • A unique ID for every object
    • Clear cost tracking and lifecycle management

  • Criticality and FMEA

    FMEA for critical equipment: every possible failure mode, such as a pump leak or motor overheating.

    • Risk priority number: severity × occurrence × detection
    • Preventive measures, such as extra vibration checkpoints
    • Maintenance strategy based on RCM

  • Equipment data sheets

    Standardised attributes for every piece of equipment.

    • Technical data: power, pressure, dimensions
    • Operating parameters: service life, conditions
    • Repair history: service dates, replaced parts
    • Links to standards and operating manuals

  • Maintenance master data

    Clean reference data for the EAM system.

    • Equipment classification with unique codes, for example to ISO 14224
    • Standard maintenance work types: service levels, overhaul
    • No duplicate spare parts: "Bearing 6205" vs "Bearing SKF 6205-2RS"

  • Maintenance task lists

    Each task list includes:

    • Step-by-step work sequence
    • Safety requirements
    • Tools and materials needed
    • Standard times
    • Photos or diagrams of key operations

  • Integration with EAM and ERP

    Data synchronised between EAM (SAP PM, IBM Maximo) and ERP (SAP ECC, Oracle and others).

    • Equipment and its characteristics
    • Maintenance plans and actual work done
    • Repair requests
    • Spare parts inventory

Approach

How we prepare maintenance master data

  1. 1

    Harmonise the master data

    One equipment classification with unique codes, standard work types and spare parts without duplicates.

  2. 2

    Build the links

    The equipment hierarchy, functional links such as "pump A is driven by motor B", and which work is done how often.

  3. 3

    Assess criticality

    Equipment criticality by the consequences of failure, with FMEA for critical items.

  4. 4

    Choose the strategy

    Condition-based, time-based or predictive maintenance for each class of equipment, using RCM and FMEA.

Track record

Equipment master data in practice

Gold mining company: one hierarchy for 10 workshops

Task

  • 10 workshops kept equipment records in different ways, which caused constant conflicts when planning maintenance and overhauls

What we did

  • Designed one 7-level equipment hierarchy
  • Introduced digital data sheets linked to location
  • Integrated the data with SAP PM
  • 3 months → 2 weeksto build the annual repair plan
  • −70%errors in spare parts requests

Mining and processing plant: three equipment registers into one

Task

  • The plant had 3 different equipment registers in different systems and spreadsheets
  • Repair planning took up to 40% of working time

What we did

  • Designed one equipment classification based on ISO 14224
  • Harmonised the work types and materials master data
  • Loaded the data into SAP PM
  • 4xless time spent on maintenance planning
  • −30%unplanned downtime

Master data, procurement and inventory policy for a move to SAP

Task

  • The client was moving to SAP and needed one procurement concept (processes, roles, KPIs) rolled out to all its assets

What we did

  • A single concept of new procurement processes on 3 levels of detail
  • A KPI tree with strategic, tactical and operational levels
  • Job descriptions for every role in procurement, inventory and master data
  • 56% → 73%service level with the same stock level
  • 3tools to automate processes and cut human error

More projects

FAQ

Equipment master data: common questions

Which EAM systems do you prepare data for?

SAP PM, IBM Maximo and other EAM and ERP systems. The data structure and load templates follow the target system.

What standards do you use for classification?

We usually build the equipment classification on ISO 14224 and adapt it to your assets. The number of hierarchy levels is agreed at the assessment stage.

How is this different from inventory optimisation?

Equipment master data describes the equipment itself: hierarchy, data sheets, criticality. Inventory optimisation decides which spare parts to hold and in what quantity. Equipment criticality helps to assess the criticality of its spare parts.

Do you also clean the spare parts master?

Yes. Duplicate spare parts are found and merged as part of the project, or as a separate master data cleansing project.

Contact

Let's discuss your equipment data

Tell us about your assets, your EAM system and the state of your equipment data. We will propose the first steps.

  1. 1
    Task and systems

    What you have now and what you need

  2. 2
    Quick assessment

    Data, processes and IT landscape

  3. 3
    Work plan

    Stages, timeline and scope

0
200000
We use your details to respond to your request. See our Privacy Policy.